Peppol e-invoicing for Official Use, now available on your Diplomatic Card account.
Suppliers send e-invoices via Peppol. Each invoice is validated for VAT exemption before its due date: you pay VAT-Free, no reimbursement needed.
Your supplier invoices you VAT-Free once the FPS Finance has validated the exemption.
No copies, no emails, no waiting for repayment. The invoice reaches us automatically.
Included in Basic and PRIME; each invoice is processed at your usual rate. Start with one supplier, keep the others as today.
Your supplier issues an invoice with VAT.
You pay the full amount, VAT included.
You forward the invoice to us, your accredited company.
We check it and submit it on the FPS Finance VATVEE platform, which issues an E-Certificate for your supplier.
Your supplier repays the VAT to us and reclaims it from the Treasury via a credit note.
We transfer the VAT back to you.
Your supplier sends the invoice via Peppol. A copy reaches us automatically.
Once validated, your supplier issues a credit note and a new VAT-exempt invoice.
You pay that invoice VAT-Free.
This also removes a persistent problem: suppliers who are slow to repay or never do. VAT that is never charged never has to be recovered.
Copy the paper or PDF invoice and email it to us. One by one, for every supplier.
The moment your supplier issues the e-invoice, a copy reaches our platform. No copying, no emailing.
When eligible, we process it for an E-Certificate. If a C151 is required, we prefill the form for you to print, sign and send to the FPS Finance.
E-invoicing is not mandatory for Missions and Embassies. It stays a voluntary choice for every Official Use client; we simply make the option available.
It is not all-or-nothing. You decide which suppliers to start with and how gradually you test the service. Other suppliers continue to be handled as today.
The invoice must show VAT so the FPS Finance can validate it. Your supplier then issues a credit note and a new VAT-exempt invoice.
Through Peppol, or just a copy to info@diplomaticcard.be. We filter all invoices, so you never miss an eligible one.
Ask your supplier for a VAT-inclusive Peppol invoice to your Mission's enterprise number.
The invoice lands in your Peppol Inbox and goes for validation, after internal approval if you enabled it.
The FPS Finance returns a validation code, which generates the E-Certificate for your supplier.
We immediately ask your supplier for a credit note and a new invoice without VAT.
No pre-financing, no reimbursement procedure, no chasing.
No Peppol fee: each invoice is processed at the E-Certificate or C151 rate of your contract, exactly like invoices received any other way.
Minimum VAT threshold: smaller invoices are not submitted.
Approval step: nothing goes to the FPS Finance until an authorised user approves it.
Separate access per staff member, with restrictions on request.
With a 14 or 30 day payment term, validation is completed in time and the VAT is never charged.
The exemption is applied up front, so slow or unreachable suppliers are no longer your problem.
No affiliation with our platform is needed on the supplier's side.
Where a C151 is required, we prefill it; you print, sign and submit it. We reclaim that VAT too.
Every invoice is tracked from receipt to settlement in your online account.
Tell us your Mission, the minimum VAT threshold and whether internal approval is needed. We activate the Inbox and walk you through it in a short call.
One email to info@diplomaticcard.be with your VAT threshold and approval preference; we activate the Peppol Inbox on your account.
Your Mission's enterprise number is its Peppol identifier, the number you give your suppliers. Verify it on the KBO/BCE website.
We provide a ready-to-use letter you can adapt. Keep us in copy so we can follow up together on which suppliers were contacted.
No Peppol fee, optional and reversible. Two minutes to fill in.
Save your Mission's enterprise number in their e-invoicing system and send each invoice via Peppol to that number. Nothing else changes.
Your suppliers need no account with us. Send them the supplier notification above or point them to our retailers page.
Peppol for suppliers →Type the country your Mission represents to see the organisations registered for it, with the enterprise number as published by the KBO/BCE.
Start typing to search the list. Not listed? Email info@diplomaticcard.be and we look it up for you.
Once your Peppol Inbox is active, give your suppliers your enterprise number with the prefix BE, for example BE 0123.456.789. That is the identifier they enter in their e-invoicing software.
Alongside e-invoicing, 550+ connected stores in Belgium let you buy VAT-Free on the spot, with nothing to reclaim: MediaMarkt, Krëfel, Inno, Chanel, Dior, Tiffany and more.
Click on Official Use.
Enter the mobile number linked to an active Diplomatic Card on the account.
Enter that card's number.
Enter the 4-digit SMS code. You are logged in.
Several cards and mobile numbers can be linked to one Mission account, so authorised staff each have their own access.
No. An organisation can designate only one Peppol operator at a time. We can forward incoming documents to another system if needed.
Yes. The exemption applies from €125 of goods per invoice, excluding VAT. You can also set a minimum VAT threshold below which invoices are not submitted.
No. The exemption follows the usual reciprocity rules and certain categories are excluded. We filter every invoice and identify the eligible ones.
No. You choose which suppliers to start with, and at what pace. Everything else continues as today.
Peppol itself costs nothing: no set-up or subscription fee. Each invoice is processed at the E-Certificate or C151 rate of your Basic or PRIME contract, exactly like invoices received any other way. Completing the C151 form is included.
Yes. The exemption rests on Article 42, §3 of the Belgian VAT Code; validation runs through the FPS Finance VATVEE platform. Diplomatic Card Services Belgium is accredited by the FPS Finance (E.T.122.729).
Happy to explain the service without obligation, at your Mission or by video call. Testing it with a few suppliers first works too.
